La Petite Party
POLICIES
HOURS OF OPERATION: La Petite Party provides services at your convenience. Our office is open by appointment only and during reserved events. We check phone and email messages regularly throughout the days for which we are not scheduled by appointments, and will gladly get back to you within 24 hours.
RESERVING A PARTY DATE/TIME SLOT: Reservations are handled on a first come/first served basis. Reservation inquiries can be made by emailing or calling us. Upon receipt of your requested date(s)/time(s), we will let you know if there is availability, as well as email you the appropriate reservation form for your selected type of party. Because we do get many calls and requests per day, it is highly recommended that you place a hold on date/time once you find out it is available to ensure you do not lose it to someone else who may be considering the same. We will gladly place a hold on a requested date/time slot for up to one week while you and your family review the reservation form. A completed, signed reservation form and deposit are required in order to confirm your reservation in our event calendar. After one week, if we have not received your deposit and completed reservation form, we will send a courtesy email and/or phone call to make sure you still wish to keep that reservation. If we don't receive a deposit within 2 weeks of when the reservation was placed on hold,
we reserve the right to remove your reservation from our event calendar.
PARTY ROOMS: La Petite Party offers two party rooms. One of the rooms is used primarily for our theme parties, while the other is used primarily for our spa lounge. However, at the request of many clients, our lovely spa lounge can be used for a theme party, and is most often used for our Pinkalicious Sweet Shoppe parties. We try not to overlap parties taking place in both rooms by more than 30 minutes, but can not guarantee that on very busy days this will not take place. We do go out of our way to ensure that each party is separated and has a wonderful time, and it has not been in issue in the past. If you would like to request the use of the entire facility for your party, you must have more than 18 guests and pay an additional $250 fee to rent the entire facility.
PARTY TIME: La Petite Party packages are between 1 and 2 ½ hours in duration. Please refer to each particular party package for the designated length of time. All La Petite parties start and end on time. If a party is running over time due to late arrivals, we can only accommodate additional time if there is space for it in our day’s schedule. Additional charges may apply in these situations. Additional time can be purchased in 30 minute increments for $75 each. Breakdown of the party will begin at the end time agreed upon in your reservation form.
COSTUMES: All costumes and spa robes provided for the children to wear belong to La Petite Party and are intended for use during the event only. We provide clean costumes for each party, which are meant to be worn over a child’s own clothing. It is our recommendation that leotards, leggings or tights, and t-shirts work best for dress up.
FOOD & BEVERAGES: All parties that are 1.5 hours or more in length include one entree selection, served with fresh fruit and crackers. A secondary entree option is available for $2.50 per guest. La Petite Party is licensed and permitted through the Ventura County Health Department to sell and serve food. Outside food is prohibited, with the exception of custom birthday cakes, for which there is a $15 cake-cutting fee. Please be sure to notify us of any known food allergies before your event. If you have any dietary restrictions or special requests, please notify us in writing or on your reservation form. We accommodate special requests for Kosher, Allergy, and Vegetarian diets all the time, and would be happy to speak with you about your requests. Any changes to your original reservation must be made no later than 48 hours prior to your scheduled party reservation.
PRICING: La Petite Parties are designed and priced for 8 guests, including the birthday child (except for Petite and Troop parties), and include 2 party hostesses, all dress-up attire & accessories, an entrée selection served with fresh fruit kebabs, crackers, refreshments, theme decorated cupcakes, a dozen balloons, a craft for each guest to take home, a free favor, a group photo of the birthday child with his/her guests, all the party games/activities, as well as ALL the setup and cleanup. Additional guests are between $20 and $35 each (depending on party type). We do ask for a final guest count within 24 hours of the scheduled event. If extra guests do show up, we will certainly include them in all of the party activities, but cannot guarantee they will receive favors or cupcakes. Extra hostesses are required for additional guests over the 8 included in the party package price. Some parties are more hands-on and require more attention, while others can be stretched a little further with fewer hostesses. Each additional hostess is $25 - $30, depending on length of the party.
GRATUITY: La Petite Party’s staff works very hard to make sure each party is fun, unique, and memorable. For parties of 10 or more guests, a 15% gratuity is automatically added to the final invoice (not applied to additional time, favors, mobile set-up fees, invitations or party upgrades). For parties of less than 10 guests, gratuity is optional and greatly appreciated.
PAYMENT: To reserve your party, La Petite Party requires a $150 ($100 for Petite and Troop parties) non-refundable deposit, which will be applied to your final invoice. Final payment is due at the end of each event. Cash, check, Visa, Mastercard, Discover and American Express are all accepted forms of payment.
CANCELLATIONS: La Petite Party requires a 14-day notice of cancellation or postponement. If you wish to postpone your event, we will do our best to reschedule your party (based on availability) and your deposit will be applied towards the cost of another party held within 60 days of the original party date. You are responsible for notifying your guests of the cancellation. For cancellations within 24 hours, we require full payment of party package and additional guest fees, which will be applied to your rescheduled party date.
EVENT EXECUTION: Each of our parties is unique. Exact décor, party favors and costumes are subject to change slightly based upon product availability. We do a lot of repeat and referral business and update our event decorations frequently to keep them fresh and unique. We will always present a fantastic event that fits your chosen theme even if exact details vary slightly from photos or previous experiences. Any major changes will be communicated to you in advance. If you have any special requests based on something you’ve seen before either at La Petite Party or elsewhere, please ask. We may be able to accommodate you.
CUSTOM THEMES & EVENTS: We love planning custom themes to make the day even more magical for your child. Custom theme development is available starting at $60 per theme and includes the planning and materials for your custom table settings and décor. A proposal is created based on discussions had with client, and then presented to client for approval prior to execution of the event.
PERSONALIZED PARTIES: La Petite personalized package includes items such as custom personalized water bottle labels, cupcake toppers, birthday banners, napkin rings, etc. and the cost for this personalization is determined after discussions with the client as to what is desired. The package generally runs between $30 and $50 for a party of up to 25 guests. All personalized items left over after the party are the client’s to keep.
LIABILITY: La Petite Party is insured by IPFS Corporation. La Petite Party assumes no responsibility or liability for accidents or damages. La Petite Party is not responsible for allergic reactions or any other medical reaction stemming from the menu, wearing of costumes, or any activity taken place before, during, or after the party.
La Petite Party
MOBILE PARTY POLICIES
La Petite Mobile Parties are priced on a per guest basis, and can include some or all of the same things as the parties held in our Thousand Oaks facility. The parties are executed in the same fashion, and our staff does a great job of adapting to their surrounding environments to ensure the kids are having a wonderful time. There is lots of flexibility with our mobile parties in regards to food, decor, activities, etc., so this is why we set up a consultation before providing a quote on our mobile parties.
TABLES & CHAIRS: La Petite Party will provide tables and chairs for up to 8 guests, and for all necessary crafts and party activities. For larger parties of more than 8 guests, it is the client’s responsibility to provide the tables and chairs.
PRICING: There are two pricing options for our mobile parties, which are in addition to our party package prices. The additional pricing covers the extra time spent packing up and hauling all of the items needed for the event, the set up of the party, and the break down of the party.
$85
STANDARD MOBILE PACKAGE: includes costumes or robes, garment rack to display them on, all dress- up accessories, table linens and chair covers, table centerpieces, color coordinated paper and plastic tableware and cups, 1 dozen balloons
STANDARD MOBILE PACKAGE: includes costumes or robes, garment rack to display them on, all dress- up accessories, table linens and chair covers, table centerpieces, color coordinated paper and plastic tableware and cups, 1 dozen balloons $145PREMIER MOBILE PACKAGE: includes everything in the standard mobile party package, plus an additional dozen balloons, as well as paper lanterns and hanging décor strung throughout the main party area
PREMIER MOBILE PACKAGE: includes everything in the standard mobile party package, plus an additional dozen balloons, as well as paper lanterns and hanging décor strung throughout the main party areaTRAVEL FEE: A $50travel/fuel surcharge may apply to your event if your location falls outside of our service
area by 20 miles in any direction from our facility location in Thousand Oaks.
LOCATIONS: We are happy to execute your event at the location of your choosing. If you choose to hold your
event in a hotel, clubhouse, or other public place, please be advised that you are responsible for all fees,
permits, rentals, etc that may be required to execute your event. We do not bring tables and chairs into hotels
and to some public locations where restrictions apply.
SET UP & BREAKDOWN: Because we have much to do in a short period of time, we request at least 1 ½ hours
before the scheduled party time for Standard Mobile Packages, and at least 2 ½ hours before Premier Mobile
Packages. If you choose to hold the event in your home, we request a cleared out area in your home of at least
12’ x 12’ in which to set up. We do not move furniture and request that the area be cleared out prior to our
arrival. For outdoor events, the temperature must not exceed 90 degrees at the time of event set up. We
request the area to be shady or covered for the comfort of all guests, as well as our staff. The area should be flat
and dry, and we will not set up in wet grass or mud. If you wish to continue your event after our service is
complete, we request that you move your guests to a separate area while we break down.
RAIN POLICY: In the event of rain, outdoor events must have an alternative party space designated for the
event. Refunds will not be provided in the event of rain, but we can always reschedule the event for another
date if you choose. The rescheduled date is based on availability at the time of rescheduling.
FOOD & BEVERAGES: La Petite Party will prepare and serve food and beverages for the children attending a mobile party.
However, we will only do this if there is a sanitary space provided to do so with a sink and any necessary appliances, (i.e.
kitchen, prep area, etc.). We cannot and will not prepare food in venues such as outdoor park areas unless there is a sink and
necessary appliances. We will gladly serve food provided by outside caterers at any of our mobile parties, upon the
direction of the client. A discount will be applied for parties where La Petite Party does not provide the food.
LIABILITY: La Petite Party strictly provides entertainment. Our staff is not meant to act as babysitters or caretakers, so
please be aware that children, especially those under the age of 3, must be supervised. Please be sure to remove any
delicate/precious belongings from the party/entertainment area prior to the event. La Petite Party assumes no
responsibility or liability for accidents or damages. La Petite Party is not responsible for allergic reactions or any other
medical reaction stemming from the menu, wearing of costumes, or any activity taken place before, during, or after the party.
INSURANCE: La Petite Party is insured by Lloyds of London. For public venues, La Petite Party can produce a certificate of
insurance liability naming the venue as the insured for that specific event.
